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Policy VIII-2.20Student Financial Obligations

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Policy CategoryPolicy OwnerVersion Effective DateReview CyclePolicy Contact
VIII Fiscal and Business AffairsVP & CFOJune 8, 2023Every 2 yearsStudent Accounts
  1. Payment of Financial Obligations
    1. Pursuant to the Board of Regents Policy VIII-2.20-Policy on Payment of Tuition and Fees, UMGC is responsible for the collection of student tuition and fees.
    2. This Policy applies to all students taking classes from UMGC. Students are responsible for payment to UMGC for all charges incurred.
    3. UMGC charges tuition and fees to all students who register for classes. Students are responsible to pay all charges incurred at the time of registration based on the date of registration.
      1. If a student registers any time from when registration opens through seven (7) days prior to the class start date, payment will be due seven (7) days before the class start date.
      2. If a student registers within seven (7) days of the class start date, payment will be due on the day before class starts.
      3. If a student registers on or after the class start date, payment is due at the time of registration.
    4. All other charges, including but not limited to the admissions application fee and diploma fee, are due on the same day as the charge is incurred.
    5. Due dates are provided when the charges are incurred and referenced within the MyUMGC student portal. Please review the Payment Deadlines for more information.
    6. A student may not be permitted to register for a subsequent semester until all financial obligations are settled, including current semester tuition and fees, parking violations, library fines, and other miscellaneous charges. In addition, UMGC will deny all requests for diplomas, tentative or official evaluations, and verification of enrollment as well as other services pending clearance of all charges as set forth in USM Policy.
  2. Tuition and Fees
    1. A student must pay all charges incurred regardless of whether an e-mail notification or e-billing statement is received. To confirm due date(s), a student should review account activity details by logging into the MyUMGC student portal.
    2. Refunds of tuition are granted based on the date of official withdrawal from a course. The amount of tuition refund depends on the date of withdrawal. Not all fees are refundable regardless of the date of withdrawal. The list of fees eligible for refund as well as the dates of withdrawal that entitle students to a refund is published on the Schedule of Classes. Outstanding debts to UMGC will be applied against any refunds due. 
  3. Deferred Payment Plan
    1. To assist students in paying their tuition and fees, UMGC offers an interest-free deferred payment plan. Charges incurred under the Portfolio program (i.e. EXCL 301 and EXCL x001), including charges for posting of credits recognized during the evaluation, are not eligible for the deferred payment plan.
    2. A student shall pay a nonrefundable application fee to enroll in the deferred payment plan. The plan allows the student to pay tuition and fees in installments. UMGC may select an outside vendor to administer the deferred payment plan. Application fees, payment schedules, and the vendor administering the deferred payment plan may be changed from time to time at UMGC's discretion. Students may obtain the details from the current Schedule of Classes.
  4. Temporary Extension for Financial Aid Recipients
    1. Students with anticipated Financial Aid Awards will be given payment extension and their registration will be held until the financial aid application is fully reviewed and processed. If, for any reason, the financial aid awards disbursed for a financial aid applicant do not cover the student's charges, then the student is fully responsible for payment of the balance due in the student’s account. Failure to pay will result in suspension of UMGC services, including but not limited to diploma requests, transfer credit evaluation, and commencement arrangements. Additionally, students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester until payment is made in full.
  5. Temporary Extension for Military/Veterans Students
    1. Students that have applied for Chapter 31 VA benefits or are expected to receive Tuition Assistance from their military branch will be given a payment extension and their registration will be held until UMGC either receives payment in full from the military branch or UMGC has received notification that the student is not eligible for 100 percent of the benefit. Once UMGC has been notified that a portion or all of the tuition and fees for a particular semester is the responsibility of the student, the student is expected to make payment immediately. Failure to pay will result in suspension of UMGC services, including but not limited to diploma requests, transfer credit evaluation, and commencement arrangements. Additionally, students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester until payment is made in full.
  6. Deferred Third-Party Payment
    1. UMGC will accept an employer tuition assistance agreement from the student's employer as a guarantee for payment. View more information on how to submit the employer tuition assistance form.
    2. If, for any reason, an employer revokes eligibility (due to grades, ceased employment, etc.) or the Tuition Assistance does not cover the student's charges in full, then the student is fully responsible for payment of the balance due in the student’s account.
    3. Failure to pay will result in suspension of UMGC services, including but not limited to diploma requests, transfer credit evaluation, and commencement arrangements. Students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester until payment is made in full.
  7. Referral of Delinquent Accounts to Collection Agency
    1. Accounts are delinquent when they are past due in excess of 90 days and UMGC has issued a final notice to the students. As an agency of the State of Maryland, UMGC will refer delinquent accounts to the State Central Collection Unit (SCCU) for collection as required by State law. At the time of referral, a minimum collection charge of 17 percent will be added to the balance of the account. UMGC will charge any additional cost incurred by UMGC during the collection process, such as attorney fees and court costs, to the balance of the student account.
  8. Related Policies and References
    1. USM Policy VIII-2.20-Policy on Payment of Tuition and Fees

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