Policy VII-2.20-GC UMGC Policy on Soliciting Employees During Working Hours

(Approved by USM BOR on April 21, 2017; UMGC President on July 1, 2017)

1. Purpose and Applicability

   The purpose of this policy is to ensure that all University of Maryland Global Campus (UMGC) Staff on Regular and Contingent Status and Faculty employees have an undisturbed opportunity to perform the assigned duties and responsibilities of their positions.  Nonexempt Staff employees who are included in the representation of the collective bargaining unit are subject to the Memorandum of Understanding (MOU) and applicable UMGC HR Policies; where there is a conflict between the two, the MOU will prevail.

2. Prohibition on Solicitation of Employees

   1. Solicitation of any UMGC employee during work hours for any purpose is prohibited, except where such solicitation:

      1. Is a part of the assigned duties and responsibilities;

      2. Is permitted pursuant to express written approval by the President or designee for UMGC purposes; or

      3. Is authorized by a collective bargaining agreement.

   2. Creditors and solicitors wishing to contact employees during work hours shall be referred to the appropriate Divisional Office of Human Resources.

   3. UMGC employees may only attend UMGC or USM sponsored or authorized meetings during work hours.  Attendance at other meetings for purposes not sponsored by UMGC or USM during work hours requires the approval of the employee's immediate supervisor and the use of accrued time off.

Implementation Procedures

The UMGC President has designated the Chief Human Resources Officer (CHRO) to administer this policy; to develop procedures as necessary to implement this policy; to communicate this policy to the UMGC community; and to post the policy and any applicable procedures on the UMGC website.

Replacement for:

• USM BOR VII-2.20: Policy on Soliciting Personnel during Working Hours

• UMGC 440.20: Contacting Personnel during Work Hours

• UMGC OS 30.00: Policy on Soliciting Personnel during Work Hours

See all Human Resources Policies and Procedures