If you are using TA to pay for your education and drop or withdraw from a course prior to completing 60 percent of the course, the Department of Defense requires that UMGC return any unearned TA funds to the department based on how much of the course you completed and that you pay a portion of those returned funds. You may owe a portion of your tuition to UMGC and a portion to your military branch.

Before dropping or withdrawing from a course, please contact your military education counselor or education services officer to determine how it could impact your Military Tuition Assistance and potential repayment obligations.

If you withdrew due to a military service obligation, you may be eligible for an exception. Submit a request for exception. If it is approved, you will not be responsible for the UMGC portion of the returned funds. For more information, contact Student Resolution and Judicial Affairs at exception.request@umgc.edu.

Your earned TA is determined based on the following formula:

The Percentage of TA Earned equals the Days Completed Before Drop, Withdrawal, or Last Participation divided by the Total Number of Days in the Course.

Please note: If you officially or unofficially withdraw from a course and did not complete at least 60 percent of the course, you may not be eligible for the total amount initially awarded through Tuition Assistance. In cases where some or all of the Tuition Assistance must be returned to the military, you will be responsible for all balances on your UMGC student account.

Spring 2019

  • 1-Week Course (7 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated prior to course start date

    100%
    Withdrawal initiated on calendar day 1

    75%
    Withdrawal initiated on calendar day 2

    50%
    Withdrawal initiated on calendar day 3 to 5
    (60% completion)

    5%
    Withdrawal on calendar day 6 or later

    0%

  • 4-Week Course (28 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 4

    100%
    Withdrawal initiated on calendar day 5

    75%
    Withdrawal initiated on calendar day 6 to 9

    50%
    Withdrawal initiated on calendar day 10 to 17
    (60% completion)

    5%
    Withdrawal on calendar day 18 or later

    0%

  • 5-Week Course (35 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 3

    100%
    Withdrawal initiated on calendar day 4 to 6

    75%
    Withdrawal initiated on calendar day 7 to 11

    50%
    Withdrawal initiated on calendar day 12 to 21
    (60% completion)

    5%
    Withdrawal on calendar day 22 or later

    0%

  • 6-Week Course (42 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 4

    100%
    Withdrawal initiated on calendar day 5 to 7

    75%
    Withdrawal initiated on calendar day 8 to 13

    50%
    Withdrawal initiated on calendar day 14 to 26
    (60% completion)

    5%
    Withdrawal on calendar day 27 or later

    0%

  • 7-Week Course (49 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 4

    100%
    Withdrawal initiated on calendar day 5 to 8

    75%
    Withdrawal initiated on calendar day 9 to 15

    50%
    Withdrawal initiated on calendar day 16 to 30
    (60% completion)

    5%
    Withdrawal on calendar day 31 or later

    0%

  • 8-Week Course (56 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 5

    100%
    Withdrawal initiated on calendar day 6 to 9

    75%
    Withdrawal initiated on calendar day 10 to 17

    50%
    Withdrawal initiated on calendar day 18 to 34
    (60% completion)

    5%
    Withdrawal on calendar day 35 or later

    0%

  • 10-Week Course (70 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 6

    100%
    Withdrawal initiated on calendar day 7 to 11

    75%
    Withdrawal initiated on calendar day 12 to 21

    50%
    Withdrawal initiated on calendar day 22 to 42
    (60% completion)

    5%
    Withdrawal on calendar day 43 or later

    0%

  • 11-Week Course (77 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 6

    100%
    Withdrawal initiated on calendar day 7 to 12

    75%
    Withdrawal initiated on calendar day 13 to 23

    50%
    Withdrawal initiated on calendar day 24 to 47
    (60% completion)

    5%
    Withdrawal on calendar day 48 or later

    0%

  • 12-Week Course (84 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 7

    100%
    Withdrawal initiated on calendar day 8 to 13

    75%
    Withdrawal initiated on calendar day 14 to 25

    50%
    Withdrawal initiated on calendar day 26 to 51
    (60% completion)

    5%
    Withdrawal on calendar day 52 or later

    0%

  • 14-Week Course (98 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 8

    100%
    Withdrawal initiated on calendar day 9 to 15

    75%
    Withdrawal initiated on calendar day 16 to 28

    50%
    Withdrawal initiated on calendar day 29 to 59
    (60% completion)

    5%
    Withdrawal on calendar day 60 or later

    0%

  • 16-Week Course (112 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 9

    100%
    Withdrawal initiated on calendar day 10 to 17

    75%
    Withdrawal initiated on calendar day 18 to 32

    50%
    Withdrawal initiated on calendar day 33 to 68
    (60% completion)

    5%
    Withdrawal on calendar day 69 or later

    0%

  • 17-Week Course (119 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 9

    100%
    Withdrawal initiated on calendar day 10 to 18

    75%
    Withdrawal initiated on calendar day 19 to 34

    50%
    Withdrawal initiated on calendar day 35 to 72
    (60% completion)

    5%
    Withdrawal on calendar day 73 or later

    0%

Summer 2019

  • 1-Week Course (7 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated prior to course start date

    100%
    Withdrawal initiated on calendar day 1

    75%
    Withdrawal initiated on calendar day 2

    50%
    Withdrawal initiated on calendar day 3 to 5
    (60% completion)

    5%
    Withdrawal on calendar day 6 or later

    0%

  • 4-Week Course (28 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 4

    100%
    Withdrawal initiated on calendar day 5

    75%
    Withdrawal initiated on calendar day 6 to 9

    50%
    Withdrawal initiated on calendar day 10 to 17
    (60% completion)

    5%
    Withdrawal on calendar day 18 or later

    0%

  • 5-Week Course (35 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 4

    100%
    Withdrawal initiated on calendar day 5 to 6

    75%
    Withdrawal initiated on calendar day 7 to 11

    50%
    Withdrawal initiated on calendar day 12 to 21
    (60% completion)

    5%
    Withdrawal on calendar day 22 or later

    0%

  • 6-Week Course (42 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 5

    100%
    Withdrawal initiated on calendar day 6 to 8

    75%
    Withdrawal initiated on calendar day 9 to 14

    50%
    Withdrawal initiated on calendar day 15 to 26
    (60% completion)

    5%
    Withdrawal on calendar day 27 or later

    0%

  • 7-Week Course (49 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 6

    100%
    Withdrawal initiated on calendar day 7 to 9

    75%
    Withdrawal initiated on calendar day 10 to 16

    50%
    Withdrawal initiated on calendar day 17 to 30
    (60% completion)

    5%
    Withdrawal on calendar day 31 or later

    0%

  • 8-Week Course (56 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 7

    100%
    Withdrawal initiated on calendar day 8 to 10

    75%
    Withdrawal initiated on calendar day 11 to 18

    50%
    Withdrawal initiated on calendar day 19 to 34
    (60% completion)

    5%
    Withdrawal on calendar day 35 or later

    0%

  • 10-Week Course (70 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 9

    100%
    Withdrawal initiated on calendar day 10 to 13

    75%
    Withdrawal initiated on calendar day 14 to 23

    50%
    Withdrawal initiated on calendar day 24 to 42
    (60% completion)

    5%
    Withdrawal on calendar day 43 or later

    0%

  • 11-Week Course (77 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 10

    100%
    Withdrawal initiated on calendar day 11 to 14

    75%
    Withdrawal initiated on calendar day 15 to 25

    50%
    Withdrawal initiated on calendar day 26 to 47
    (60% completion)

    5%
    Withdrawal on calendar day 48 or later

    0%

  • 12-Week Course (84 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 11

    100%
    Withdrawal initiated on calendar day 12 to 15

    75%
    Withdrawal initiated on calendar day 16 to 27

    50%
    Withdrawal initiated on calendar day 28 to 51
    (60% completion)

    5%
    Withdrawal on calendar day 52 or later

    0%

  • 14-Week Course (98 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 12

    100%
    Withdrawal initiated on calendar day 13 to 18

    75%
    Withdrawal initiated on calendar day 19 to 32

    50%
    Withdrawal initiated on calendar day 33 to 59
    (60% completion)

    5%
    Withdrawal on calendar day 60 or later

    0%

  • 16-Week Course (112 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 14

    100%
    Withdrawal initiated on calendar day 15 to 20

    75%
    Withdrawal initiated on calendar day 21 to 36

    50%
    Withdrawal initiated on calendar day 37 to 68
    (60% completion)

    5%
    Withdrawal on calendar day 69 or later

    0%

  • 17-Week Course (119 Days)

      Percentage of Unearned TA Returned to Military
    Drop initiated through calendar day 15

    100%
    Withdrawal initiated on calendar day 16 to 21

    75%
    Withdrawal initiated on calendar day 22 to 38

    50%
    Withdrawal initiated on calendar day 39 to 72
    (60% completion)

    5%
    Withdrawal on calendar day 73 or later

    0%

Example

Servicemember Samantha enrolls in a three-credit, eight-week course for the spring semester. She submits a military Tuition Assistance form to the university as payment for the course. The full cost of the three-credit course is $750.00. If Samantha initiates a formal withdrawal from the course on the 19th day or unofficially withdraws by ceasing to attend or participate as of day 19, UMGC is obligated to return 5% of the TA to the military creating a balance on the student account of $37.50. The student will be obligated to provide payment to the university for $37.50 which is no longer covered by tuition assistance. Samantha would receive a grade of FN.

Learn more about undergraduate course drop and withdraw deadlines and graduate course drop and withdraw deadlines.

FAQs: Return of Military Tuition Assistance

What is return of Tuition Assistance, and how does it impact me as a military servicemember? +

In accordance with regulations issued by the Department of Defense, return of Tuition Assistance is a calculation UMGC is required to perform to determine eligibility when a servicemember officially or unofficially withdraws from a course. If a servicemember officially or unofficially withdraws from a course and he or she did not complete more than 60 percent of the course, he or she may not be eligible for the total amount initially awarded through the TA. In cases where some or all of the Tuition Assistance must be returned to the DOD, the servicemember will be responsible for all balances on his or her UMGC student account.

What is the difference between an official withdrawal and unofficial withdrawal? +

An official withdrawal is when a student actually drops or withdraws from a course through MyUMGC, a military portal, or through an academic advisor prior to the published drop/withdraw deadlines for the applicable term. An unofficial withdrawal is when a student never attends/participates or stops attending/participating in a course. For unofficial withdraws, UMGC will use the last date of participation to determine if the service member completed at least 60 percent of the course.

Will I owe both UMGC and my military branch for the same class if I withdraw? +

Yes, you may owe both UMGC and your military branch but only up to a maximum of 100 percent of the total tuition cost. UMGC will work with your military branch to return any unearned military tuition assistance funds. You are responsible for any amount remaining on your UMGC account after the return of military tuition assistance has been calculated. The amount owed to UMGC will be posted in your student portal. Contact thirdpartymilitary@umgc.edu for assistance.

When might I owe the military? +

The military requires a grade "C" or better for undergraduate courses and grade "B" or better for graduate courses. The military will recoup the cost of the tuition assistance if the grade is below the minimum. The military has exception policies for these circumstances. For more information, contact your ESO and/or Education Center.

What if I was TDY or deployed and couldn’t complete my courses? +

If you withdrew due to a military service obligation, you may be eligible for an exception. Submit a request for exception. If it is approved, you will not be responsible for the UMGC portion of the returned funds. Please also make sure you keep your Education Center up to date on your status and plans. For more information, contact Student Resolution and Judicial Affairs at exception.request@umgc.edu.